CleverGram
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Resource management for engineering and construction projects

Your project org chart, always current, always under control.

CleverGram brings together who holds each position, what state it is in, who approved it and whether their documents are in order. The whole team sees the same thing, up to date.

Take the assessment (2 min) Book a demo
We start from the org chart you already have, wherever it lives.
For oil & gas, petrochemical and power projects, and any company that works by project
The problem

An org chart that is only drawn is not managed. That has a cost nobody sees.

01
The org chart lives in five places
A spreadsheet, the client deck, a diagram nobody updates. Who holds a position depends on who you ask.
02
Approvals lost in email
Requested by email, approved in a thread. Months later, nobody knows who approved what, or when.
03
Surprises that cost money
An unapproved starter, an expired certificate, a critical vacancy: found late, on site.
Free assessment · 2 minutes

What does keeping the project org chart up to date cost your team?

Six questions about how you manage it today. Your result appears instantly.

How many places does the org chart live in today?
Where are new starters approved?
How do you know everyone’s documents are valid?
When do you hear about a critical vacancy?
Your result
828
hours a year keeping the org chart current · ≈ 104 working days
Under control
Your process is in order. CleverGram would add traceability and an official org chart that is always current.
Estimate: people × hours per week × 46 working weeks. One working day = 8 h.

Get your full assessment

We will send a report with your answers and how CleverGram would solve each point.
We will only use your details to send the assessment and contact you about CleverGram. Privacy policy.
Features

Everything that happens to the people on your project, in one place.

01

Lifecycle and approvals, shaped to your company

Each position moves through its states, from planned to demobilised. You define the states and who approves each step, no coding needed.

Role-based approval flows: any one, majority or unanimous
An inbox of pending items for every approver
Flags requests that have been waiting too long
PlannedApprovedMobilisedDemobilised
Position request
Rule: majority
Planning engineer · Construction
Project managementApproved
Project controlsApproved
Human resourcesPending
ApproveReject
02

Documents up to date, position by position

Each type of position requires its own documents. CleverGram stores each person’s documents with their expiry and flags what is missing or due, before anyone goes on site without them.

Document rules per position type
Alerts for missing, expired or soon-to-expire documents
Upload one by one or in bulk for the whole team
Construction manager
M. Serrano Gil
1 missing · 1 expiring soon
Medical checkExpires 14/03/2027
Valid
Safety training (HSE)Expires in 12 days
Expiring soon
Work at height certificateRequired by the position
Missing
Signed contractNo expiry
Valid
03

Staffing plan: planned versus covered

Month by month, how many positions the project needs and how many are filled. Broken down by category or department, so you see shortages before they happen.

Planned versus covered histogram
Breakdown by category and department
Upcoming moves: who joins and who leaves
Staffing plan · 2027
PlannedCovered
04

Full history and an official org chart in one click

Every change is logged with author and date. Save revisions of the org chart and produce the client PDF, with actual and planned dates told apart.

Audit trail of who changed what, and when
Saved org chart revisions
Official PDF and spreadsheet export
History · North Coast Refinery
PDF
“HSE lead” position approvedA. Prieto Lago · today, 10:42
M. Serrano Gil mobilised as Construction managerL. Ortega Vidal · yesterday
Org chart revision 7 savedL. Ortega Vidal · 02/10
Start date changed on 3 positionsR. Molina Paz · 01/10
And also
A profile for each person with their historyBulk editing with undoInconsistency alertsSeveral projects in one dashboardSite roles and responsibilitiesPhotos in the org chartUsers and permissions per project
Getting started

Up and running without stopping the project.

Step 1
We load your org chart with you
Send it as it is, in a spreadsheet, deck, diagram or spread across several places, and we load it together during onboarding.
Step 2
Fit your process
Start from a template of states, approvals and documents, and adapt it to your company inside the app.
Step 3
Manage and share
The team works on the same org chart and the client always gets the right version.

Frequently asked questions

Do we have to change how we work on day one?

No. We start from your current org chart and a process template you adapt yourselves. The client PDF is one click away from day one.

Does it fit our approval process?

Yes. You define the states, who approves each step and the rule (any one, majority or unanimous), no coding needed.

Does it work for several projects at once?

Yes. Each project has its own org chart, settings and users, and you can see them all from one dashboard.

Where is our data stored?

[ANSWER ON HOSTING, SECURITY AND GDPR]

Let’s see it with your own project.

Book 30 minutes. We load a sample org chart (or yours, anonymised) and show you how it would look.

30‑minute demo, no commitment
With your data or sample data
We reply within 1 business day
We will only use your details to contact you about CleverGram. Privacy policy.